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This Survey is a self exploration journey to generate

ERP Business Requirements Document for your business before you jump into it.

Business ERP Requirements Assessment

KEY BUSINESS REQUIREMENTS

(Accounts Payable Reporting)In an ERP, Accounts Payable must possess efficient forms and reports

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(Accounts Payable) The ERP Solution must have an Accout Payable feature for managing the organization's expenditures and help them to raise productivity through a dual-grid entry screen

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(Accounts Receivable) ERP solution must provide an Accounts Receivable module and assist in maintaining customer information, finding a customer, invoice and generating Accounts Receivable Summary

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[Accounting Requirements](Bank Reconciliation) ERP solution must have a Bank Reconciliation feature to assist the enterprise in reconciling the balance shown on the bank statement with the amount shown in the corresponding General Ledger cash accounts.

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(ERP-To-Bank Interfaces & Integration) The solution must provide closer ERP-to-bank interfaces and integration.

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(Cash-Flow Management) The solution's Cash Flow Management module must enable cash flow forecasting, and summarization of cash inflows and outflows.

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(Cost Management) The solution must provide a cost management system to allocate expenses and costs of processes and products

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(Automatic Cost Calculation) The solution must automatically calculate the cost from entered unit prices and quantities to reduce redundant entries and risk of error.

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(Cost Calculation Method Selection) The solution must be capable of selecting a cost calculation method, automatically apply the unit price, manage production expenses, create a baseline for production costs, and create cost reports.

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(Cost Analysis) The ERP must provide effective methods to predict, monitor, analyze, and manage the multiple costs involved in various activities undertaken by an organization.

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(Fixed-Asset Management) The solution must provide information and tools necessary to manage assets' financial and tax reporting

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(Business & Tax Reporting) The solution must be capable of generating detailed business and tax reports

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(Multiple Depreciation Calculations)The solution must provide flexible depreciation calculations as well as standard depreciation methods such as straight line, declining balance, variable declining balance, ARCS, MACRS, user defined depreciation methods and more.

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(Risk Management) The solution should effectively predict, analyze and manage risks and crisis situations. On the basis of various relevant parameters, it should also suggest Business Continuity Plans (BCP) in cases of emergencies and unforeseen situations

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(Tax Management) The solution's Tax Management module must store system taxation settings and provide tax audit and tax reporting functionalities. Taxation settings should be used across the system to provide consistent collection of sales, use, and VAT taxes.

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[Human Capital Management Requirements] (Benefits Administration) The solution must provide a system for organizations to administer and track employee participation in benefits programs. These typically encompass insurance, compensation, profit sharing and retirement.

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(Enterprise Compensation Management) The solution must provide complete solution for enterprise compensation management, budget handling, compensation administration, long-term incentives, job pricing and reporting

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(Standardize Processes Based On Current Configuration) The solution must standardize human resource processes as far as possible based on current configuration and inputs from all the departments in the organization.

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(HRM) The solution's HRM module must streamline all Training, Recruitment, Payroll and Attendance functionalities

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(Payroll Integration With Rosters And Time-sheets) The solution should fully integrate Payroll, Rosters and Time-sheets.

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(Payroll Management) The solution must support an unlimited number of employees, user defined pay groups, pay types, deductions and benefits

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(Performance Management) The solution's Performance Management module must track and review development history for an employee, share information with employees, management and the HR department through workflow which made it visible to all the progress of events

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(Recruitment) The solution must identify and engage new talent, to help in hiring the right people thus reduce the cost of recruiting.

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(CRP(Capacity Requirements Planning)) The solution must be capable of determining production plan, including labor, materials, systems, basically any resource required for production fulfillment. The ERP module must plan and control the complexities of manufacturing many jobs, each of which is composed of a series of operations using limited resources.

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(Manufacturing/Production-Cost Analysis) The solution must closely monitor and analyze the costs involved in production of goods.

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(Production Control) The solution must allow users to coordinate equipment, facilities, inventory, work-in-process, and manage production for maximum efficiency

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(Process Synchronization) The solution must be capable of synchronizing processes so that the enterprise can concentrate on improving product quality and production speed

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(PDM (Product Data Management)) The ERP solution should serve as a central knowledge repository for process and product history. The PDM module must promote integration and data exchange among all business users who interact with products; including project managers, engineers, sales people, buyers, and quality assurance teams.

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[MRP] MRP (Material Requirements Planning) The solution's MRP module must help the users eliminate purchasing and scheduling problems. The solution should be designed to simplify and speed up the work processes of purchasing, inventory, and production managers, enabling them to plan more effectively.

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(Availability Of Materials & Products) An ERP should ensure materials are available for production and products are available for delivery to customers.

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(Optimum Store Inventory) An ERP solution should maintain adequate material and product levels in store and avoid over stocking

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(Planning) The solution should plan manufacturing activities, delivery schedules and purchasing activities.

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[Sales-Order Management Requirements] (BOM (Bill Of Materials))ERP module should allow the users to easily create and maintain a detailed bill of the components and miscellaneous charges that make up the finished items and sub-assembly components.

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(BOM (Bill Of Materials) Reporting) The solution must produce accurate and informative reports detailing bill structures, component requirements, and production history

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(Credit-Card Processing) The solution must automatically connect to merchant accounts for credit card authorizations and settlements.

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(24/7 Online Transaction Reporting The ERP must provide complete, secure, 24/7 online transaction reporting)

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(Order Management) The solution's order management module must be able to fast-track the organization's order-to-cash process by eliminating manual bottlenecks and errors and establishing a smooth flow from sales quote to approved order, successful order to fulfillment, and timely invoicing to payment.

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[Supply Chain Management Requirements](Logistics Management) The solution's logistics module should supply fluid processes, storage plans, redistribution of goods inside a company or delivery of goods to customers

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(Logistics Planning) The solution should be involved in the planning of existing infrastructure resources in view of their optimal use

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(Procurement) ERP must allow the users to automate all or part of their procure-to-pay process. The solution should provide packaged integration to back-office applications, industry specific capabilities, and the flexibility to meet organization requirements

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(Sales-Order Management) The solution must streamline order fulfillment processes and gain effective tracking of sales orders in the system and provide outstanding customer service

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(Automatic Pricing Of Invoices) The solution should enable complex customer pricing structures to be established, automating the pricing of invoices, as well as being transparent to the operator

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(Sourcing) The solution must allow the users to automate all or part of their procurement and processes.

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(Packaged Integration To Back-Office Applications) The solution should provide packaged integration to back-office applications, industry specific capabilities, and the flexibility to meet organization requirements.

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[Additional Applications](BI (Business Intelligence)) The solution should have BI tools that allow users to share and analyze the data collected across the enterprise and centralized in the ERP database.

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(Business Intelligence Dashboards) The solution should enable the users to retrieve BI in the form of dashboards which contain automated reports and analysis tools used to monitor the organization's business performance.

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(Data Warehouse) The solution data warehouse feature must maintain central repositories of integrated data from one or more sources so that information needed for supporting executive decision making is easily available.

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(Data Archive) The solution must periodically archive the data which is not in use so as to keep the database size manageable

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(Past Data Records) The solution must keep records for past information and separately maintain their data warehouse

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[Customer Relationship Management Requirements] (Customer Account Management)The CRM module must allow the users to view customers across products, geographies, account, and status

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(Customer Account Dashboard) In a single page, users should be able to see not only account information, but also all associated sales opportunities, contacts, activities, history, cases, and quotes.

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(Contact Management) The CRM module must consolidate contacts into a single location and associate accounts with sales opportunities

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(Automated Marketing) An effective CRM module must help the companies to automate marketing and improve their operational efficiency.

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(Marketing Resource Management (MRM)) The solution must support marketing operations such as alignment of people, process and technology management to support marketing activities to enhance marketing effectiveness

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(Pricing And Tracking) The CRM module must track every item bought, sold, expensed, used or manufactured in order to account for all business processes in real time.

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(Cost Summaries) The solution must provide complete cost summaries across any group of items so that users accurately derive buying and selling prices.

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(Service Management) The solution must provide effective after-sales Service Management capabilities

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(Service Monitoring) The solution should enable the organization to effectively monitor and manage service information such as sales date, service date, and next service due date for their customers.

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( Sales-Order Management ) The solution should enable the organization to effectively manage sales orders throughout all the major stages, including Sales Order Generation, Work Allocation, Work Completion, and Billing/Invoicing

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(Targeted Offers) The solution should enable creation of marketing offers with an objective to boost sales and profitability of the organization. The offers may be based on customer demographics, time of the year, festivals, seasons, excessive inventories (for stock-clearance sales) etc

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